ACRISS Location Codes Updated September 2018 from ACRISS Code of Conduct.

LOADING OF INFORMATION

1.1
A Car Rental Company or Broker providing data for use by a CRS Vendor, whether or not through a Car Rental Company or Broker System and regardless of the mode of data transmission or data entry, shall use every endeavour to ensure that the data provided is accurate, non-misleading and transparent.Without limiting the scope of the foregoing, it shall be considered a misleading practice if a Car Rental Company or Broker should fail to use every endeavour to ensure that a vehicle and vehicle group and Rate (as defined at paragraph 1.5.10 below) indicated as available for rental at any location shall be so available.

1.2
A CRS Vendor shall not manipulate data provided in a manner that would lead to the provision of inaccurate, misleading, incomplete or discriminatory information.

1.3
In order to make available to Subscribers and Consumers the most accurate and up to date information on the products of Car Rental Companies and Brokers, wherever possible a CRS Vendor should obtain data direct from the Car Rental Company or Broker System.However even where data is obtained direct from the Car Rental Company or Broker System the Car Rental Company or Broker should still use every endeavour to ensure that data provided to the CRS system is accurate and non-misleading within the technical constraints of the CRS system.

1.4
Where a CRS Vendor is involved in loading and processing data provided by a Car Rental Company or Broker or Car Rental Company or Broker System this shall be done with equal care and timeliness subject to the constraints of the loading method selected by individual Car Rental Companies or Brokers and to the standard formats used by the CRS Vendor and shall not discriminate in favour of any Car Rental Company or Broker or Car Rental Company or Broker System.

1.5
For the purposes of loading and displaying information, CRS Vendors, Car Rental Companies and Brokers shall use only the following definitions:

1.5.1 Location
shall mean a manned fixed rental office where a Car Rental Company performs the business of renting cars during specified business hours.

1.5.2 In Terminal - "T"
shall mean that the Location is within an Airport Terminal Building, or designated Car Rental Village but a Shuttle Service may be required to the rental location.Coordinates provided by the Car Rental Company should match the actual car rental location and not the airport terminal.

1.5.3 Off Airport - "O"
shall mean that the Location and vehicles available for rental are within 8 kms of the Airport Terminal building, or designated Car Rental Village, but a shuttle Service will be required to the rental location.Coordinates provided by the Car Rental Company should match the actual car rental location and not the airport terminal.

1.5.4 Railway Station - "X"
shall mean that the Location and vehicles available for rental are inside or within 500 meters of the railway station building.

1.5.5 City - "C"
shall mean that the Location and vehicles available for rental are within the designated boundaries of the particular city or town in question.

1.5.6 Terms of Reference
To be used in association with the city code 

"N" North
shall mean that the Location and vehicles available for rental are North of the particular city or town in question.

"S" South
shall mean that the Location and vehicles available for rental are South of the particular city or town in question.

"E" East
shall mean that the Location and vehicles available for rental are East of the particular city or town in question.

"W" West
shall mean that the Location and vehicles available for rental are West of the particular city or town in question.

1.5.7 Sea port - "P"
shall mean that the Location and vehicles available for rental are within 500 meters of the sea port designated boundaries.

1.5.8 Hotel - "H"
shall mean that the Location and vehicles for rental are in the Hotel.

1.5.9 Resort - "R"
shall mean that the Location and vehicles for rental are within 500 meters of the leisure resort designated boundaries.

1.5.10   Military - "M" (This location code is currently under development)
shall mean that the location and vehicles available for rental are located inside the Military Bases designated boundaries. Military Bases are often restricted access therefore any station listed as "M" may have acceptance rules set by the car providers. If restricted access rules apply the car company must make sure they perform the validation at time of reservation to accept or decline the booking at time of reservation.

1.5.11   Fixed Base Operations (Small Private Airports) - "F" (This location code is currently under development)
shall mean that the location and vehicles available for rental are located inside the FBO designated boundaries. FBO are often restricted access therefore any station listed as "F" may have acceptance rules set by the car providers. If restricted access rules apply the car company must make sure they perform the validation at time of reservation to accept or decline the booking at time of reservation

1.5.12  Rate Quote
t
he minimum requirements to request a rate are:

  • check out date
  • check out time
  • check in date
  • check in time
  • check out location

and will include or display any mandatory charges, fees or surcharges that must be paid by the Consumer.

1.5.13   Rate Sale
shall mean the actual charge to the Consumer for renting a vehicle.In particular the rate will be based on the following basic elements:

  • check out date
  • check out time
  • check in date
  • check in time
  • check out location
  • check in location
  • vehicle type

and will include or display any mandatory charges that must be paid by the Consumer.

1.5.14   Rate Conditions or Rules
shall mean the specific conditions and/or restrictions applicable to a particular Rate

1.5.15   Limited Mileage or Capped Mileage
shall mean that the Rate shown will include a specified number of miles or kilometres at no extra charge.Miles or kilometres driven in excess of the miles or kilometres included will be paid in addition at the per mile or per kilometre rate shown.

1.5.16   Unlimited Mileage
shall mean that the Rate shown shall include all miles or kilometres driven.

1.5.17   Daily Rate
shall mean a Rate that may be applicable to any rental where the Consumer is not required to rent the vehicle for more than 24 hours.

1.5.18   Weekend Rate
shall mean a Rate that may be applicable to a rental of at least 1 day and which must include a Saturday night.

1.5.19   Weekly Rate
shall mean a Rate that may be applicable to a rental of at least 5 days but where the Consumer is not required to rent the vehicle for more than 7 days.

1.5.20   Monthly Rate
shall mean a Rate that may be applicable to a rental of at least 28 days but where the Consumer is not required to rent the vehicle for more than 31 days.

1.5.21   Vehicle Code - "SIPP"
shall mean the code established by ACRISS and published on the ACRISS website (www.acriss.org) (as amended from time to time)which identifies the classification of a series of vehicle types for rentals in Europe.

1.5.22   Special Equipment Code
shall mean the code established by ACRISS and attached as Annex 2 (or as amended from time to time) which identifies the classification of additional items of equipment which may be provided with the rental vehicle at the request of the Consumer.

1.5.23   Non-Bookable Features Code
shall mean the code established by ACRISS and attached as Annex 3 (or as amended from time to time) which identifies the classification of non-bookable features relating to cars, insurances and rental rates.

1.6
It shall not be considered a misleading practice where a failure to conform to any definition is due to the limitations of a CRS Vendor System or a Car Rental Company or Broker System.CRS Vendors, Car Rental Companies and Brokers shall use all reasonable endeavours to overcome such technical limitations without delay.